Create a public portal with your company identity and publish only communications and document versions selected through an explicit action by the authorized team.
No-login access • Search • Explicit publishing • Permissions • Audit history
Public portal configured with identity, search, and access to published content.
Module capabilities
The module combines a configurable public portal with explicit publishing, removal, and audit actions.
A public area for accessing selected content with company identity.
Access without login
Visitors access only the content published in the portal.
Theme, logo, address, and copy by company
The public presentation can follow the organization's identity and guidance.
Search and pagination
Access tools help visitors browse published communications and documents.
Only content selected through an authorized action enters the public portal.
Communications published through an explicit action
The team chooses which standard communications will be exposed outside the intranet.
Library document versions
Publishing preserves the selected document version for external access.
Viewing and download according to document policy
The public experience follows the access mode defined for the document.
Permissions and history support ongoing control of public exposure.
Separate permissions to configure and publish
Portal configuration and content exposure can be assigned to different authorized teams.
Republishing and removal
The inventory supports updating exposure or removing content from the portal.
Audit history
Relevant actions remain recorded for administrative review.
Operational control
The authorized team decides which content may leave the intranet and tracks the public inventory over time.
Which communications and documents are exposed in the public portal.
Which version of each document was selected for external access.
Who can configure the portal and who can publish content.
When to republish or remove content from the public inventory.
Connected to the platform
Standard communications and selected document versions can be published to Extranet. The Ombudsman channel can appear as an optional portal link.
Publish selected standard communications for external audiences.
Expose a selected document version according to its access policy.
Distribute selected documents for access outside the intranet.
Include an optional link to the organization's reporting channel in the portal.
Where it fits
Extranet supports organizations that need to inform external audiences without exposing all internal content.
When policies, guidance, and communications need to reach defined external audiences.
When external teams need access to an updated public reference.
When a defined version must be viewed or downloaded according to its policy.
When public access must reflect the company's theme, logo, address, and copy.
FAQ
Understand public access, content selection, and exposure control.
No. The portal is public and read-only. Visitors access only communications and documents that were explicitly published.
No. Only standard communications and document versions selected through an explicit action by the authorized team enter the portal.
Yes. The authorized team can remove a publication or republish selected content while retaining an audit history of relevant actions.
Extranet can display an optional link to the Ombudsman channel. The two flows remain separate, each with its own purpose and controls.
In the demo, we show how to configure the portal, select communications and document versions, and track the public inventory.
