# Document management with validity and versioning | Vindula

> Guide to structure official documents with validity, versioning, and governance.

Source: https://vindula.ai/resultados/gestao-documentos-vigencia-versionamento

# Document management with validity and versioning

Practical guide to keep official documents in the correct version.

 See demo

## The problem this solves

- Official documents circulate in divergent versions.
- There is no control of validity and expiration.
- Access and publishing lack clear criteria.
- Audit relies on parallel controls.

## How it works in Vindula

- Define collections and categories by document type.
- Configure validity, versioning, and owners.
- Track access and evidence when applicable.

## Evidence and governance (when applicable)

- Version history and validity ensure traceability.
- Read/acceptance can be required for critical documents.

## What you can measure (without promising results)

- Active versions per document.
- Expired or expiring documents.
- Confirmed reading when enabled.

 Versioning with history and validity control.

## FAQ

### Who defines validity and rules?

The company defines rules by document type and responsible area.

### Is versioning automatic?

Yes, history is maintained according to configuration.

### Can acceptance be required?

When applicable, critical documents can require read and acceptance.

## See demo

Guided demo, no commitment.

 See demo