# Vindula Platform Features > See Vindula modules and features for intranet, communication, people, documents, electronic signatures, training, and operations. Source: https://vindula.ai/en/platform/features Feature map # Vindula platform features organized by module Find the right module before going deeper into a demo or a specific solution. Browse the complete catalog to compare modules for communication, people, documents, electronic signatures, knowledge, and operations. Explore modules Book a guided demo Intranet • Communication • People • Documents • Signatures • Operations Tela do produto Main environment view used as the entry point for communication, documents, people, and journeys. Module overview ## Choose features by the problem your company needs to solve first The cards below help find the module closest to your main pain before going deeper into a demo. ### Intranet Official channel, access structure, knowledge, and intranet governance. Learn more ### Communication Segmented publishing, channels, formats, and history for internal communication. Learn more ### GED Official documents with organization, control, validity, and traceability. Learn more ### Electronic Signatures Batches, recipients, document integrity, receipts, and reports. Learn more ### Training Learning paths, courses, onboarding, and proof of completion in the same operational environment. Learn more ### Human Resources Structure, records, absences, vacations, documents, and employee requests. Learn more ### Assessments and Plans Cycles, responses, manager validation, goals, and plans connected to HR. Learn more ### Integrations and BI Google Drive, Microsoft 365, OneDrive, SharePoint, and Power BI connected to the official environment. Learn more ### AI Search, content, and automation assistance with administration controls. Learn more ### Tasks Pending work with owners, deadlines, priority, boards, and history. Learn more ### Bookings Shared rooms and resources with schedules, audiences, rules, and approval. Learn more ### BPMS Workflows, phases, fields, owners, files, and history. Learn more ### CRM Leads, accounts, contacts, pipeline, proposals, activities, and commercial reports. Learn more ### Audits Checklists, schedules, execution, evidence, nonconformities, plans, and reports. Learn more ### Corporate TV Screens, groups, devices, scheduling, and display control. Learn more ### Knowledge Base Articles, categories, search, and references connected to the intranet. Learn more ### Gamification Points, levels, badges, missions, campaigns, and participation streaks. Learn more Intranet ### Intranet: the core official channel and governance layer This is where the features that sustain the company’s main environment live: official publishing, people context, navigation, consultation, and evidence. See module page ### Official channel and publishing The intranet core for publishing, highlighting, and distributing information in the official environment. - Feed and official posts Publications with comments, likes, polls, and audience targeting. - Pages and highlights Intranet areas to organize home, banners, shortcuts, and recurring communication. - Corporate events Internal events agenda and invitations for the right audience. - Visual boards and panels Content for TVs, digital boards, and communication in physical points. ### People, structure, and access The context that defines who sees what and how operations are organized. - People directory Employee lookup, profiles, and internal networking. - Departments, units, and job titles Org structure to segment, consult, and govern. - Teams and members Formal teams with leaders, members, and working context. - Contextual navigation Menus, links, and shortcuts organized by need and permission. ### Knowledge, documents, and governance The intranet stops being just a bulletin board and starts concentrating consultation, obligation, and evidence. - Knowledge base Knowledge spaces and pages for ongoing reference. - Library and collections Official documents, categories, and support material inside the same channel. - Mandatory reading Acknowledgment and tracking when content requires evidence. - Tasks and pending items Pending items tied to daily routines and official flows. Communication ### Communication: segmented publishing in the right channel This block brings together the resources to publish, distribute, interact, and keep history when the company treats communication as an official process. See module page ### Segmented publishing Resources to publish with context, priority, and audience targeting. - Corporate feed Official posts for the company’s main communication channel. - Audiences by area, unit, and team Distribution by operational context without duplicating work. - Editorial scheduling Publication planning for the internal editorial routine. - Highlights and priority Controls that increase visibility for critical content. ### Channels and formats Communication is not limited to a single format or screen. - Channel-based chat Public or private conversations by team, theme, or operation. - Digital boards Distribution to TVs, signage, and communication points. - Internal podcasts Episodes and internal programs with dedicated management. - Corporate events Invitations, promotion, and follow-up for the internal calendar. ### Interaction and control When content needs to generate response, history, and governance. - Comments, likes, and polls Social interaction inside the same official communication flow. - Approval and moderation Queues to review content before or after delivery. - Confirmed reading Control when a communication needs evidence of reading. - History by audience and publication Visibility into who received, read, or still has pending action. GED ### Document management: official repository, validity, and traceability This is where the features live to organize policies, procedures, manuals, and evidence for official documents in the right version. See module page ### Repository organization Structure to store, find, and consult official documents. - Document library Central environment for policies, manuals, and procedures. - Collections and categories Organization by context, topic, or document type. - Tags and custom fields Metadata to detail, filter, and locate content. - Search and consultation of the official version Faster access to the right document for each audience. ### Document control Resources to ensure context, validity, and history for each document. - Versioning Version history and formal updates for the material. - Validity control Validity rules by global policy, category, or document. - Owner and context Definition of owner, scope, and expected use of the document. - Change history Tracking of what changed and when it took effect. ### Evidence and distribution When official documents must circulate with controlled access and proof of consultation. - Reading and acknowledgment Evidence when the document requires formal acknowledgment. - Audience-based access Distribution by area, unit, role, or team. - Preview and consultation Document consultation inside the official environment itself. - Traceability for audits Accessible history for quality, safety, and compliance teams. Electronic Signatures ### Electronic signatures: tracked batches, documents, and evidence Capabilities to prepare documents and recipients, track progress, and keep receipts associated with the workflow. See module page ### Workflow and tracking Signature organization from batch preparation through operation history. - Batches and recipients Documents and people grouped into a trackable operation. - Document integrity File verification before opening the signing workflow. - Receipt and history Record associated with the document and completed action. - Indicators and reports Completion tracking and export for internal analysis. Training ### Training: learning paths, onboarding, and completion in the flow of work This layer brings together Vindula’s LMS to organize onboarding, technical training, and proof of completion in the same work environment. See module page ### Learning structure The main building blocks to assemble the catalog and learner journey. - Learning paths Sequences by role, area, unit, or stage of the journey. - Courses Course catalog for continuous training. - Modules and lessons Internal structure for content, sequence, and consumption. - Course library Area to explore the catalog available to the audience. ### Onboarding and execution Training stops being an isolated campaign and becomes part of the team’s routine. - Onboarding by role or unit Entry journeys adapted to the operational context. - Official content and checklists Training connected to documents, routines, and formal guidance. - Schedule and sessions Study organization and session tracking for the learner. - Audience-based availability Availability by area, unit, team, or journey need. ### Completion and evidence What provides visibility for HR, leadership, and operations. - Progress by person Individual tracking for progress and pending items. - Quizzes and assessments Learning validation inside the path. - Certificates Completion proof and certificate templates. - Reports and analytics Engagement, progress, and completion metrics. Human Resources ### Human Resources: structure, employee journeys, and people documents Brings together people records, org structure, absences, vacations, documents, privacy, and HR communication in the same environment. See module page ### Organizational structure The HR foundation to organize company, areas, units, and responsibilities. - Company Core settings for the corporate structure. - Departments Business areas that publish, receive, and approve content and processes. - Job titles Roles used for segmentation and people records. - Units, locations, and org chart Branches, plants, addresses, and visibility into leaders and teams. ### People records, journey, and record mode Resources to manage employees, internal movements, and history without parallel controls. - User management Employee records and maintenance with organizational context. - Import users Bulk spreadsheet import with upload, field mapping, preview, validation, and row-level report. - Profile fields Custom fields to reflect the company’s real operation. - Absences and vacations Requests, approvals, and history for internal employee journeys. - Employee record file Electronic record file by employee ID or another identifier. - Promotions and internal moves Tracking of promotions and internal moves in the employee journey. ### Documents, privacy, and requests Formal flows for payslips, vacations, consent, and employee privacy requests. - Payslips Upload, processing, and signature when the flow requires it. - Income statements and vacation documents Dedicated categories for yearly documents and vacation flows. - Administrative privacy dashboard Request treatment and history on the company side. - Employee privacy portal Tracking for requests, consents, and exports. - Consent terms Publication, pending acceptance, and consent history. - Data export Request and download of employee corporate data. ### HR communication Resources for HR to publish with institutional identity and onboarding journeys. - Corporate personas Official identities for HR publications. - Automated welcomes Messages and initial journeys for new hires. - Email signatures Per-employee corporate template with central management. Assessments and development plans ### Assessments and plans: cycles, responses, and development HR structures assessment cycles, questions, responses, manager validation, goals, and individual development plans in the same people context. See module page ### Cycles and templates The base to structure assessments before opening the cycle to the audience. - Assessment cycles Organization of cycles by objective, audience, and operating context. - Questions and response templates Forms with blocks, criteria, and response standards. - Audience by structure Application using employees, roles, areas, departments, and units. ### Execution and follow-up Cycle follow-up for employee, manager, and HR. - Employee assessments Area to track assessments pending, in progress, and completed by the employee. - Manager validation Review and validation when the cycle requires leadership participation. - Status and pending items Visibility into responses, pending items, and cycle blockers. ### Plans and development The cycle result becomes continuity for goals, actions, and training. - Individual development plan Actions and next steps aligned between employee and leadership. - Goals and objectives Tracking goals tied to the development journey. - History by employee Record of assessments, feedback, and evolution available over time. Integrations and BI ### Integrations and BI: Google, Microsoft 365, and Power BI in the right flow The company connects documents, libraries, and reports to the official environment without losing source, authorization, and operational context. See module page ### Google Drive and library Resources to bring Drive folders closer to Vindula document management. - Category-level linking Library categories can be linked to Drive folders to keep organization and context. - Link or import mode The company can keep governed shortcuts or import documents into the library depending on the project design. - Controlled sync Manual or scheduled syncs help keep documents updated inside the official channel. ### Microsoft 365, OneDrive, and SharePoint Microsoft ecosystem connections support documents, folders, and connected routines. - Sites, drives, and folders Configuration can select source, root folder, and category links in the library. - OneDrive and SharePoint Documents the company already uses can appear in the official environment with more context and governance. - Teams and Outlook by scope Microsoft 365 projects can connect notifications, email, or calendar when that is part of the approved scope. ### Power BI with context Reports can sit closer to communication, knowledge, and operational guidance. - Workspaces and reports The integration can list workspaces and reports available to the authorized Microsoft account. - Embedded report Reports can be added to internal content so people consult them in the right context. - Authorized access Viewing uses Microsoft authorization and respects permissions granted to reports and workspaces. ### Connection governance Authorization, permission, and audit controls prevent integrations from becoming loose access points. - Connection authorization Connections go through provider authorization and remain controlled by authorized administrators. - Operational permissions Configuring providers, syncing documents, and using reports depends on the right permissions. - Change audit Connections, links, syncs, and imports leave an operational trail. AI ### AI: support for search, content, and internal workflows Assistance capabilities connected to company context and platform administration controls. See module page ### Context-aware assistance Tools to support people without separating AI from environment governance. - Corporate assistant Support for questions and workflows within available context. - Assisted search Help to locate information and content in the environment. - Content assistance Suggestions to structure content subject to team review. - Administration controls Access and usage configuration according to company operations. Tasks ### Tasks: owners, deadlines, and operational visibility Internal work organization with owners, priority, deadlines, status, and history. See module page ### Tracked execution Controls to turn pending work into visible execution. - Owners Definition of who executes and tracks each task. - Deadlines and priorities Organization of what is due first and needs attention. - Status board View of pending, in-progress, review, and completed work. - Task history Record of updates and work progress. Bookings ### Bookings: rooms and resources with availability, rules, and approval The module organizes rooms, vehicles, equipment, and other shared resources with schedules, allowed audiences, multiple time slots, and request tracking. See module page ### Resources and availability Context to choose the right resource and check available time slots. - Types and resources Rooms, vehicles, equipment, and other resources organized by type. - Photo, location, and capacity Practical details help confirm the resource before the request. - Availability schedule Free, occupied, or unavailable time slots appear during selection. ### Requests and time slots The requester assembles the usage need and reviews time slots before submission. - Purpose and participants The request records the purpose and number of participants. - Multiple time slots Noncontiguous time slots can be grouped for the same resource and date. - Review and conflicts Final review summarizes time slots and availability prevents overlaps. ### Audiences, approval, and tracking Controls to make each resource available to the right audience and track decisions. - Allowed audiences Departments, units, roles, teams, or people can compose access. - Rules and approval Advance notice, duration, and approval can follow each resource. - Status and history Requesters and owners track requests, decisions, and cancellations. BPMS ### BPMS: internal processes with phases and record history Structured workflows with phases, fields, owners, files, permissions, and tracking. See module page ### Modeling and execution Structure to move records through controlled stages. - Workflows and phases Stage sequence for each internal process. - Fields by stage Information organized according to the process stage. - Owners and permissions Access and decisions assigned to authorized people. - Files and history Documents, comments, and changes retained in the record. CRM ### CRM: pipeline, proposals, and commercial relationships The module organizes the basic commercial routine inside the company environment, connecting leads, accounts, contacts, opportunities, proposals, and follow-ups. See module page ### Records and relationships Core records to keep commercial history without parallel spreadsheets. - Leads Commercial entries with source, status, and qualification context. - Accounts and contacts Companies, customers, and people related to the commercial cycle. - Commercial history Notes, activities, attachments, proposals, and events close to the record. ### Pipeline and activities Tracking of opportunities, stages, and next steps for the commercial team. - Opportunities Records with value, source, account, contact, stage, and status. - Activities Follow-ups, meetings, calls, emails, WhatsApp touches, and manual tasks. - Basic reports Summary by pipeline, source, owner, activity, and won or lost status. ### Proposals and import Resources to complete the basic commercial operation without leaving the same environment. - Commercial proposals Versions, status, discussed items, and link with opportunity, account, and contact. - Attachments Files related to commercial history and proposals. - Spreadsheet import Lead, account, and contact entry from CSV or XLSX with row-level validation. Audits ### Audits: recurring checklists, evidence, and action plans The module organizes quality, safety, and operational routine checks with schedule, execution, evidence, nonconformity, and reports. See module page ### Checklists and schedule Verification templates and recurrence to turn routines into a trackable calendar. - Versioned checklists Published templates preserve history for future and performed audits. - Recurring schedules Recurrence, deadline, and execution audience before the audit. - Calendar and queue View of audits to do, completed, overdue, or not performed. ### Execution and evidence Verification record at the moment the routine happens. - Field execution Item-level answers, observations, and audit status. - Evidence and attachments Photos and files linked to the answer, issue, or correction. - Occurrence history Completions, cancellations, reopenings, and adjustments remain traceable. ### Treatment and management After the audit, deviations and plans become trackable for management. - Nonconformities Open, in-progress, resolved, or canceled issues with context. - Action plans Owner, status, and correction evidence for each treatment. - Reports and exports View by unit, owner, completion, evolution, and evidence. Corporate TV ### Corporate TV: scheduled content for internal screens Management of screens, groups, and schedules to bring communication to physical operating points. See module page ### Screen distribution Capabilities to define where, when, and on which screens content appears. - Devices and screens Registration of the points that display programming. - Display groups Organization of screens by unit, environment, or purpose. - Programming schedule Definition of display sequence and period. - Operational control Tracking of screen configuration and availability. Knowledge Base ### Knowledge base: answers and references in the official channel Guidance content organized for recurring consultation by employees and teams. See module page ### Knowledge organization Structure to publish answers and keep references findable. - Guidance articles Content for questions, procedures, and internal references. - Categories and topics Organization by subject and usage context. - Content search Search to locate published answers and materials. - Intranet connection References accessible inside the company's official channel. Gamification ### Gamification: missions, progression, and recognition A supporting capability to organize participation, levels, badges, missions, and internal campaigns. See module page ### Participation and recognition Capabilities to structure challenges and track progression within internal initiatives. - Points and levels Standard or configured progression according to the initiative. - Badges and missions Recognition and goals linked to defined actions. - Internal campaigns Campaigns to focus participation on specific periods and goals. - Import and export Administration of levels and badges through structured files. How to choose features ## Start from the main pain and expand later The platform does not need to enter all at once. The most common path is to start with the main operational pain and add the other modules when it makes sense. ### IT and governance Start with Intranet when the goal is to structure the official channel, navigation, access, and experience governance. Learn more ### Integrations and BI Start with Integrations when documents live in Google or Microsoft and Power BI reports need to reach employees with context. Learn more ### Internal communications Start with Communication when the main pain is noise across channels, wrong audiences, low reading, and little visibility into delivery. Learn more ### HR and employee journey Start with Human Resources when org structure, records, absences, vacations, onboarding, employee documents, or privacy requests are the priority pain. Learn more ### Quality, operations, and enablement Combine Document Management and Training when procedures, official documents, technical onboarding, and proof of completion need to work together. Learn more ### Shared spaces and resources Start with Bookings when rooms, vehicles, or equipment need schedules, allowed audiences, rules, and approval in one flow. Learn more ### Sales and relationships Start with CRM when the main pain is organizing leads, opportunities, proposals, and follow-ups without opening another isolated tool. Learn more ### Recurring audits Start with Audits when the routine needs checklist, schedule, evidence, nonconformity, action plan, and reports. Learn more Integrations and security ## What connects these modules inside the same environment Vindula’s advantage appears when communication, documents, signatures, people, knowledge, and operations stop living in parallel flows and start sharing context, access, and history. Google Drive, OneDrive, SharePoint, and Power BI can enter the same official environment as communication, documents, signatures, people, and operations. Permissions, owners, and operational context help keep publishing, consultation, sync, and updates in the same flow. HR can connect to Communication to publish to the right audience, to Documents for official records, and to Training for onboarding and mandatory journeys. Mandatory reading, acknowledgment, history, and traceability enter when content needs evidence and not just publication. Implementation can start with the module that addresses the priority pain and grow later, connecting communication, documents, signatures, people, and operations in one environment. Security comes from the same design: the right audience, controlled access, clear history, and evidence when the process requires confirmation. ## Want to see which features should enter first in your scenario? The guided demo starts from your company’s main problem and builds a route with the modules that make the most sense for your operational context. Book a guided demo See the intranet solution