# Extranet for public communications and documents | Vindula

> Publish selected communications and document versions in a public portal without login, with company branding, search, permissions, and audit history.

Source: https://vindula.ai/en/platform/extranet

Extranet module

# Extranet to publish communications and documents for external audiences

Create a public portal with your company identity and publish only communications and document versions selected through an explicit action by the authorized team.

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No-login access • Search • Explicit publishing • Permissions • Audit history

Public portal configured with identity, search, and access to published content.

Module capabilities

## External publishing with selection and control

The module combines a configurable public portal with explicit publishing, removal, and audit actions.

### Configurable public portal

A public area for accessing selected content with company identity.

- Access without login Visitors access only the content published in the portal.
- Theme, logo, address, and copy by company The public presentation can follow the organization's identity and guidance.
- Search and pagination Access tools help visitors browse published communications and documents.

### Governed external publishing

Only content selected through an authorized action enters the public portal.

- Communications published through an explicit action The team chooses which standard communications will be exposed outside the intranet.
- Library document versions Publishing preserves the selected document version for external access.
- Viewing and download according to document policy The public experience follows the access mode defined for the document.

### Control and revocation

Permissions and history support ongoing control of public exposure.

- Separate permissions to configure and publish Portal configuration and content exposure can be assigned to different authorized teams.
- Republishing and removal The inventory supports updating exposure or removing content from the portal.
- Audit history Relevant actions remain recorded for administrative review.

Operational control

## What the team controls before and after publishing

The authorized team decides which content may leave the intranet and tracks the public inventory over time.

Which communications and documents are exposed in the public portal.

Which version of each document was selected for external access.

Who can configure the portal and who can publish content.

When to republish or remove content from the public inventory.

Connected to the platform

## Communications and documents reach external audiences through an explicit decision

Standard communications and selected document versions can be published to Extranet. The Ombudsman channel can appear as an optional portal link.

### Communication

Publish selected standard communications for external audiences.

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### GED

Expose a selected document version according to its access policy.

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### Digital repository

Distribute selected documents for access outside the intranet.

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### Optional Ombudsman channel

Include an optional link to the organization's reporting channel in the portal.

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Where it fits

## Scenarios that need governed public access

Extranet supports organizations that need to inform external audiences without exposing all internal content.

### Suppliers and partners

When policies, guidance, and communications need to reach defined external audiences.

### Distributed operations

When external teams need access to an updated public reference.

### Reference documents

When a defined version must be viewed or downloaded according to its policy.

### Branded public portal

When public access must reflect the company's theme, logo, address, and copy.

FAQ

## Questions about Vindula Extranet

Understand public access, content selection, and exposure control.

 Do Extranet visitors need to log in?

No. The portal is public and read-only. Visitors access only communications and documents that were explicitly published.

 Does all intranet content appear in Extranet?

No. Only standard communications and document versions selected through an explicit action by the authorized team enter the portal.

 Can published content be removed or updated?

Yes. The authorized team can remove a publication or republish selected content while retaining an audit history of relevant actions.

 Is the Ombudsman channel part of Extranet?

Extranet can display an optional link to the Ombudsman channel. The two flows remain separate, each with its own purpose and controls.

## Want to organize content publishing for external audiences?

In the demo, we show how to configure the portal, select communications and document versions, and track the public inventory.

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