# Electronic signatures for corporate documents | Vindula > Organize batches, recipients, documents, receipts, and electronic signature tracking in the company environment. Source: https://vindula.ai/en/platform/electronic-signatures Electronic signature module # Electronic signatures with evidence linked to each document Prepare documents and recipients in batches, track progress, and keep the receipt associated with the workflow completed inside the company. Book a guided demo See features Batches • Documents • Recipients • Evidence • Reports Document, recipients, and completion record organized in the same workflow. Documents that need formalization ## Internal workflows with recipients, deadlines, and receipts The module supports corporate documents that need to move from informal delivery into a tracked workflow. ### Policies and procedures Distribute an identified document version to defined recipients and track formalization. ### HR documents Organize terms, individual notices, and employee documents with recipients and history. ### Training and guidance Formalize documents that complement guidance and training when individual acknowledgment is required. ### Internal controls and audits Consult history and receipts when an internal review needs to verify the completed workflow. Module capabilities ## From batch preparation to evidence tracking See the controls that organize documents, recipients, integrity, and tracking in one workflow. ### Preparation and distribution Structure documents and audiences before starting collection. - Document batches Group documents and recipients into a trackable operation. - Signature categories Organize workflows by document type and company context. - Defined recipients Link each document to the people who need to take action. ### Document and evidence Keep records associated with the content and completed workflow. - File integrity The workflow checks document availability and integrity before opening it. - Action record The signature remains linked to the authenticated account, document, and company context. - Associated receipt Consult the receipt and history related to the processed document. ### Tracking and analysis View batch progress and produce information for internal management. - Status by batch and document Track preparation, processing, and completion in an organized view. - Completion indicators Consult signature trends and distribution to guide follow-up. - Reports and history Export workflow information and preserve history for internal analysis. Operational control ## What the team tracks day to day The responsible team gains an organized view of the batch, documents, and each recipient's progress. Which documents and recipients belong to each batch. Which stage preparation, processing, and completion are in. Which receipt is associated with the document and completed workflow. Which document categories and contexts require follow-up. Which information needs to be exported for internal analysis. Connected to the rest of the platform ## The signature follows the document and people context Document Management organizes the document source, HR maintains employee context, and Audits can use the resulting records when reviewing internal workflows. ### GED Organize the official version, category, and document history before signing. Learn more ### Human Resources Connect documents to employees, journeys, and administrative workflows. Learn more ### Training Organize learning paths in the Training module and use signatures only for formal documents that require acknowledgment. Learn more ### Audits Use history and receipts to support internal control reviews. Learn more Best fit ## Where electronic signatures usually fit best Fit depends on the document type, audience, required evidence, and the legal assessment applicable to the workflow. ### Internal policies When a policy needs to reach a defined audience and retain an acknowledgment record. ### Employee documents When HR needs to distribute and track individual documents in the company environment. ### Training terms When guidance or training also requires a separate formal document for signature. ### Reviewable workflows When the company needs to later consult who received, completed, and finished the workflow. FAQ ## Common questions about the module Objective answers about scope, evidence, and corporate document workflows. What does the electronic signature module include? The module organizes batches, documents, recipients, categories, status tracking, receipts, history, and reports for internal company workflows. Is the signature linked to the document? Yes. The workflow associates the record with the authenticated account, document, and company context, checking integrity before opening and keeping a receipt related to the operation. Does Vindula provide ICP-Brasil qualified signatures? No. The module does not currently provide qualified signatures based on the signer's ICP-Brasil certificate. Method suitability must be assessed according to the document, parties, and applicable rules. Does electronic signing guarantee legal validity for every document? There is no universal guarantee. Evidence sufficiency depends on context, document type, party identification, and specific legal or industry requirements. How does the module connect to Document Management and HR? Document Management maintains the document source, categories, and version history. HR provides employee and journey context where terms, policies, or individual documents need tracking. How should implementation start? Start with one well-defined document category and audience. In the guided demo, we assess the current workflow, recipients, required evidence, and how Document Management, HR, or Training can complement the routine when appropriate. ## Want to organize internal document signing? In the demo, we start with a real document from your operation to map the batch, recipients, tracking, and required evidence. Book a guided demo See the platform