# Legacy intranet migration checklist for a governed platform | Vindula > Use this checklist to migrate an old intranet without carrying expired content, duplicated documents, and adoption problems. Source: https://vindula.ai/blog/checklist-migracao-intranet-legada-plataforma-governanca Intranet # Legacy intranet migration checklist for a governed platform Use this checklist to migrate an old intranet without carrying expired content, duplicated documents, and adoption problems. Fabio Rizzo Specialist in employee experience, intranet, and artificial intelligence @fabiorizzomatos May 1, 2026 2 min read An **intranet migration** should not be a copy of old pages into a new platform. If the company migrates everything without review, it also carries expired content, duplicated documents, ownerless pages, and search problems. Migration is an opportunity to clean, organize, and define governance. ## Before migration Review the current environment: - which pages have recurring access? - which content is expired? - which documents have duplicate versions? - which areas keep parallel folders? - which searches return no result? - which content has no owner? This analysis separates what should be migrated from what should be archived. ## Classify content Use four groups: - **Migrate**: current, useful content with an owner. - **Review**: useful content that is outdated. - **Archive**: history that must exist but should not appear in daily use. - **Delete**: duplicate, obsolete, or low-value content. Do not allow everything to fall automatically into the "migrate" group. ## Operational checklist - Define the taxonomy of the new intranet. - Map owners by area. - Review critical documents. - Define permission rules. - Standardize titles and descriptions. - Redirect the most accessed content. - Test search with real users. - Communicate the change by audience. - Train authors and approvers. - Measure adoption in the first weeks. ## Pay attention to documents Documents are the most sensitive point. Before migrating, confirm current version, responsible owner, validity, authorized audience, need for history, and relationship with announcements or training. If there is a document management system, the intranet should point to the official source instead of multiplying attachments. ## After migration The work continues. In the first 60 days, track searches with no result, pages with low access, questions in parallel channels, expired documents, author feedback, and pending mandatory reading. These signals show where the new intranet still needs adjustment. ## Where Vindula fits Vindula supports migration to [intranet software](/software-intranet) with [intranet platform](/plataforma/intranet), [document management](/plataforma/ged), and [knowledge base](/plataforma/base-de-conhecimento). A good intranet migration does not preserve the past by inertia. It rebuilds the internal experience with less content, more clarity, and real governance. ### Fabio Rizzo Specialist in employee experience, intranet, and artificial intelligence Professional passionate about digital transformation and employee experience, committed to creating more engaging and productive work environments. @fabiorizzomatos Explore the platform ### Want to see this in practice? Discover how Vindula applies these concepts in day-to-day operations. Learn about the Intranet module ## Related Articles Intranet ### Intranet audit: how to track communication, documents, and critical content Understand how audit trails on the intranet help prove publication, reading, review, and governance of internal content. Fabio Rizzo May 1, 2026 • 2 min read Intranet ### How to organize intranet content: taxonomy, owners, and review See a practical model for organizing intranet content with categories, owners, validity, review, and more reliable search. Fabio Rizzo May 1, 2026 • 2 min read Intranet ### How to solve outdated documents in the company Understand how to reduce expired documents, parallel versions, and old guidance using owners, validity, review, and an official source. Fabio Rizzo May 1, 2026 • 3 min read View All Articles